THE TOOLS BEHIND BETTER MEETINGS

Everything in place.
Everyone included.

The details that make a meeting work, brought together in one thoughtfully simple platform.

01 — SET THE STAGE

Start organised.
Stay that way.

Give your meeting a title, date and purpose. Upload your member list, send invitations and put the agenda in everyone’s hands.

  • Upload invitees and PQ values from a spreadsheet.
  • Send the agenda with the meeting invitation.
  • Add or update agenda items as plans evolve.
01 Welcome & attendance 02 Previous meeting minutes 03 Annual budget Up next04 Election of trustees

An illustrative agenda. Yours, in one place.

02 — EVERYONE ACCOUNTED FOR

Know who’s here.
Know where you stand.

As members sign in, MeetingPal updates the attendance register and calculates quorum using both member numbers and participation quotas.

  • See a live attendance register.
  • Track representation and manage proxies.
  • Let invited members participate wherever they are.
64%Members represented
Quorum at a glance

Example data · actual thresholds depend on the meeting.

03 — DECISIONS, WITHOUT THE GUESSWORK

Every vote.
A clear outcome.

Define resolutions, make amendments before voting begins and display the results as soon as voting closes.

  • Vote securely using a mobile device.
  • View results in both number and value.
  • Support online, hybrid and in-person meetings.
ILLUSTRATIVE RESULTS · ANNUAL BUDGET

The decision is clear.

In favour76%
Against17%
Abstain7%

Sample values. Actual results follow your meeting’s voting rules.

04 — KEEP THE WHOLE PICTURE

Meeting finished.
Record, ready.

Keep your resolutions and voting outcomes in an electronic record, so your community can look back at the decisions it made.

  • Electronic records of voting results.
  • Records retained for six years.
  • Optional assistance with meeting minutes.
Annual general meeting

Resolutions & voting outcomes

Saved
Attendance register

Members & representation

A clearer record of the meeting.

FLEXIBLE BY DESIGN

Your meeting.
Your way.

More than an AGM.

Run AGMs, SGMs, trustee meetings or round robin resolutions with procedures suited to the meeting.

Invited. Registered. Ready.

Members register their own profiles and passwords. Attendance is for authorised, invited participants.

Support that shows up.

Arrange a dry-run, get help setting up or bring a Pal into your online or in-person meeting.

LET’S BRING EVERYONE TOGETHER

Your next meeting.
Your best meeting.

Less time managing the meeting.
More time moving your community forward.

Let’s book a demo
EVERY VOICE MATTERS.