REQUEST A QUOTE

Request a quote for your meeting.

Tell us about your community and the meeting you are planning. Our team will prepare a quote and send it to you. When you are ready to go ahead, you will complete the services mandate.

Your name

Email address

Phone number (optional)

Anything else we should know (optional)

Full legal name of the Community Scheme

Scheme type (body corporate, HOA, POA, NPC, share block, retirement scheme, other)

Registration or scheme number (e.g. SS number, CIPC number) (optional)

Physical address

Number of units, erfs or stands

Information Officer (POPIA): name (optional)

Information Officer (POPIA): email (optional)

Full legal name (optional)

Registration number (optional)

Physical address (optional)

Portfolio manager / contact person (optional)

Email (optional)

Mobile (optional)

Date of management agreement (copy on request, clause 15C.1) (optional)

Date of trustee/director resolution authorising this appointment (copy on request, clause 15C.1) (optional)

Meeting type (AGM, SGM, trustee/board meeting, election, round-robin, other)

Date and start time (SAST)

Mode (virtual, hybrid or in person)

Venue address (hybrid or in person) (optional)

Record date (optional)

Number of voting interests to be set up (optional)

Governing law and documents (STSMA and rules, Companies Act and MOI, constitution, other) (optional)

Voting basis (number, value / participation quota, class) (optional)

Ballot type (open or secret) (optional)

Deadlines for proxies, pre-votes and nominations (optional)

Recording and transcription (yes or no) (optional)

Support required (virtual Pals, on-site Pals: number and hours) (optional)

Reports required (optional)

Manual or paper votes (excluded unless described here) (optional)

Members vote only on their own phones, tablets or computers; MeetingPal supplies no voting devices (clause 3.7). The Client provides the venue, power, internet and all audio-visual equipment (clauses 4.8 and 8.2).

Getting the form ready…

We’ll use your details to prepare and send your quote. You can also email info@meetingpal.co.za.

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Request a quote for your meeting.

Your details

Part A — Client (Community Scheme)

Part B — Managing Agent (complete only if a managing agent acts for the Scheme)

Part F — Meeting details

Quote request sent.